Handbook

General Information

School Hours Attendance
Punctuality / Late Slips Early Dismissal
Arrival and Departure Procedures Report Cards
Before / After School Program Lunches
Uniforms Early Dismissal – Staff Meetings
Safety & Transportation Appointments with Staff Members
Inclement Weather Policy School Closure
Sacramental Preparation Divine Liturgy
Vehicle Liability/Insurance Limits Parent Drivers on Field Trips
Fund Raising Parents\’ Guild
Volunteering School Board
Tuition Bursaries
Awards Homework
Outdoor Education Change of Address
Telephone Child Guidance Clinic
Medications Emergency Response & Fire Safety Plan

STUDENT RULES & REGULATIONS

Work Habits Arrival and Dismissal
Defacing School Property Respect for Self & Others
Respect for Authority Serious Offenses
Lunchroom Rules Uniforms
Field Trips Morning Prayer & Announcements
Homework Tests
Textbooks Library Books
Off-Limits to Students Hallyway and Stairs
Fire Regulations Telephone
Electronics

General Information

The school opens at 7:30 A.M. and closes at 5:00 P.M. Teacher supervision is from 8:30 A.M. until 3:30 P.M. At 8:40 A.M. classes are called (earlier in inclement weather). Grade 7 and 8 students are dismissed at 3:05 P.M., and grades K-6 are dismissed at 3:15 P.M.

Students who arrive prior to 8:30 A.M. and are left after 3:30 P.M. will be taken to the Before and/or After School Program and parents will be billed for the service.

Recess: K-6: 10:15 – 10:30 A.M. & 2:15 – 2:30 P.M
7-8: 10:30 – 10:45 A.M.
Lunch: K-6: 11:55 A.M. – 12:40 P.M.
7-8: 11:30 A.M. – 12:15 P.M.

Students playing on interscholastic sports teams must have a ride arranged for 5:00 P.M. after all practices and games (home and away).

Attendance *

Schools are responsible for teaching children, but schools cannot do their job if the child is absent. Regular attendance is essential for a successful year. Illness of students, quarantines, or serious illness / death in the family constitute reason for justifiable absence. Absences due to vacations during school time, and for any reason, other than those mentioned above, are not recommended. Parents are held responsible for the absenteeism of their children. Parents are required to consult with their child\’s teacher before any long term vacation plans are finalized during the school year. Students absent for more than 20 days may be subject to retention. Make up work is the child\’s responsibility.

Click here to download the IHMS protocol for student vacation during school session (pdf file).

When students are absent, parents are asked to notify the office by 9:00 A.M., otherwise, the office personnel will be phoning the respective home, checking whether the child is indeed at home or in need of help somewhere between home and school. Notes or phone calls are required to explain ALL ABSENCES. The note should give the dates of absences and should be written by the parents.

In the case of an ill student, consideration of the ill student\’s health as well as the health of other students and school personnel must be kept in mind. Therefore, the ill student should be kept at home. When the student comes back to school they should be able to handle all activities including outdoor recess.

Punctuality / Late Slips *

Arrival after 8:50 A.M., regardless of the reason, is considered tardy. A student arriving late for school must report to the office and obtain an “Admit Slip” from the office. Chronic lateness will not be tolerated.

Early Dismissal *

A parental note is required when a student must leave school earlier than the scheduled dismissal time. The child must be met at the classroom door by an authorized adult. Under no circumstances will a child be permitted to leave alone, even if he/she lives within walking distance. Aside from an excused dismissal, no child may leave the school grounds during the day for any reason.

* Please try to schedule all doctor and dentist appointments during inservice days (refer to the school\’s Calendar of Events).

Arrival and Departure Procedures

At pickup and drop off times, parents are asked not to loiter in the hallway or to accompany their child into the classroom. This will minimize classroom disruptions and help to build your child\’s independence. Parents are welcome to wait in the front or back landing.

Report Cards

Report cards are issued three times per year. Since they are used for the entire year, ensure that they are returned in the same condition that they were when issued. If you are unable to pick up your report card on the last day of school, a self-addressed, business-sized stamped envelope must be provided so that it may be mailed out.

Parents are asked to accept the school\’s decision regarding grade placement.

Before / After School Care Programs

Students who arrive prior to 8:30 A.M. and are left after 3:30 P.M. must go to the Before and/or After School Care Program(s). Families are billed for this service. Families using the Before/After School Care Programs will be charged a rate of $5.00 / child / day / program or, $45.00 / child / month / program or, $70.00 / family / month / program. Families that pick up their children after 5:15 P.M. will be charged an incrementing late fee of $5.00 for every 10 minutes late. Example: pickup between 5:16 – 5:20 P.M. = $5.00, 5:21 – 5:30 P.M. = $10.00, etc.

Lunches

All grades 1-8 eat lunch in the gym. Kindergarten students eat in the classroom. It is the parent\’s responsibility to provide nutritious lunches and snacks (no pop, gum, or seeds please). The microwave is not for student use.

Uniforms

IHM School uniforms reduce an over emphasis on fashion fads and ensure the simple attractiveness of the student body. Students are to arrive at school properly attired (non uniform days will be noted on the monthly calendar). All pieces of the uniform must be labelled. The school uniform is available through the IHMS Uniform Shop, 135 McGregor Street (phone 586-2038). See the Annual Calendar of Events for IHMS Uniform Shop open days

Girls Uniform:
Navy IHM School cardigan*
White golf shirt*- long or short sleeve (tucked in)
Navy skort*, shorts, pants
Navy vest
Navy (only) knee high socks* or leotards
Black or Navy Belt
Black indoor footwear* (heels must not exceed 1 inch or 2.5 centimeters in height).
Boys Uniform:
Navy IHM School cardigan*
Navy pants* or shorts
White golf shirt*- long or short sleeve (tucked in)
Navy vest
Black or navy belt
Navy socks*
Black indoor footwear* (heels must not exceed 1 inch or 2.5 centimeters in height).
* required uniform item (non optional). Appropriateness of dress code will be determined by the Principal.

Early Dismissal – Staff Meetings

On the second Thursday of each month dismissal is at 2:00 p.m. After school supervision is not provided, and all children should be picked up promptly.

Safety and Transportation

Transportation to and from school is the responsibility of the parents. To ensure children\’s safety, parents are to drop off and pick up the children at the back door only. Enter the back lane from Flora Avenue and exit onto McKenzie Street. Traffic should travel in a clockwise rotation. When stopping in the back lane please pull off to the side and leave the centre lane open to keep the flow of traffic moving. There is NO STOPPING 10 feet either side of the back pedestrian gate.

There is no parking allowed in any back lanes in the city of Winnipeg. Do not leave your vehicle unattended. If your vehicle is parked in the staff parking lot, it should not obstruct other vehicles.

For the safety of the students, parents are required to indicate their child\’s usual way of going home from school (ex. bus, car pool, walking). On those days when a child is to go home in a way other than the usual, a written note from the parent informing the homeroom teacher of the change should be presented the day of the change and for each such change.

Appointments With Staff Members

Parents who wish to make an appointment to see a teacher or the principal, must call the school to arrange for a convenient time. Parents are asked to express concerns regarding their child to the teacher before going to the principal. “IHMS Protocol” is available through the principal.

Inclement Weather Policy

Students should wear appropriate clothes for the weather conditions. On days when the weather is deemed inappropriate for the students to be outside (eg. high wind chill, raining), there will be a sign at the back entrance indicating a “Poor Weather Day”. Students arriving in the morning are to remove their outdoor footwear and go directly to the gymnasium. On these days there will be indoor recess. In winter when the windchill factor is -27 degrees Celsius or colder, students stay inside.

School Closure

IHM School generally follows the metro Winnipeg schools in closing for inclement weather. Please tune into the radio station 680 CJOB for updates or go to www.cjob.com/community/cancellations

Sacramental Preparation

Primary responsibility for the Sacraments rests with the family and the parish of membership. IHM School supports and supplements this effort with a daily religion program, monthly liturgies and Reconciliation, prayer services, etc..

Divine Liturgy

The school Chaplain is Rev. Thomas Kobak, OSBM. Divine Liturgy is celebrated once a month (indicated on monthly calendar) at Sts. Vladimir and Olga Cathedral. The students have an opportunity to go to confession the day before the Liturgy.

Automobile Liability Insurance Limits

This applies to those parents and teachers who may utilize their own personal vehicles on behalf of the School. This would include driving to or from a school related or sponsored activity including games, outings and any related school activities. Upon the advice of our General Insurance Broker, we would suggest that you please review the Third Party Limit provided with your Autopac Insurance. The basic Third Party Limit in Manitoba is $200,000.00, however, we would encourage that higher limits be considered for your own personal protection.

Please check your Insurance Registration card as you may already carry an increased Third Party Limit. Higher limits are available at a very minimal charge and can be obtained by contacting your own local Agent or Broker. If you have any questions or items of concern please contact the office.

Parent Drivers on Field Trips

Parent drivers should only accommodate as many children as they have seat belts, and must ensure that the seat belts are used at all times during transportation. Parents should travel directly to the field trip and back, without making any undesignated stops. For health reasons, parents are asked not to smoke while transporting students.

 

Fund Raising

The School relies heavily on fundraising projects from which the proceeds are earmarked for specific needs. Listed below are the main ones:
  • September-November: IHMS Fund Raising Raffle Tickets, each family is encouraged to sell or purchase at least 2 tickets…for educational needs
  • December: Tea Raffle Tickets…Parents’ Guild project
  • February: Annual School Tea…Parents’ Guild project
  • February & March: Fund Raising Dinner … for educational needs
  • Parents’ Guild Spring Fundraiser
  • Year Round: Bingos … for educational needs
  • September – June: Pizza Days … for Graduation, Hot Lunches … for bus transportation on field trips
  • Christmas & Easter: Koubassa orders
The Parents’ Guild has compiled a cook book of favorite family recipes and can be purchased through the school office.
Occasionally specific classes will hold a fund raiser to assist in special activities (eg. camp, Graduation, etc.).

 

Volunteering

Families attending Immaculate Heart of Mary School are encouraged to volunteer for two reasons:

  1. build community within the school
  2. raise funds for the school

Families have the option choosing the ‘Volunteer’ option, or ‘Non-Volunteer’ option.
‘Volunteers’ are responsible for:
selling a minimum of 2 IHMS Fundraising Raffle Tickets, and 3 books of Tea Raffle Tickets and …
providing assistance at two of the following fundraising events: Bingo, Annual School Tea, Fundraising Banquet.
‘Non-Volunteers’ are responsible for paying the $350.00 ‘non-volunteer fee’ by October 1 of the current school year.
Volunteering responsibilities are tracked in the school office in an effort to keep the volunteering efforts as fair as possible.

 

Parents’ Guild

All parents become members of the Guild by virtue of their child/children being enrolled at the School. This group serves to enrich the volunteer needs of the School. Monthly meetings are indicated on monthly newsletters, as well as on the Annual Calendar of Events.

 

School Board

The School is owned and directed by the Sisters Servants of Mary Immaculate. The Provincial Superior and her council form a Board of Directors for Immaculate Heart of Mary School and appoint the members of the Advisory Board. The School is incorporated. When a group or individual wishes to address the school board on any matter, it should notify the board in writing prior to the board meeting. The correspondence should include a statement of the nature of their business. If the purpose is to make a complaint against a staff member the proper protocol must be followed. IHMS Protocol is available through the principal.

 

Registration / Tuition

Please click here for the most current Registration and Tuition information.

All tuition cheques are due in the school office by September 15 of the school year. The cheques should be post dated to the first of each month (September – June), and made payable to Immaculate Heart of Mary School.

 

Bursaries

Financial assistance may be available to families who are not able to pay all their tuition. Inquiries are to be made at the School Office before October 31.

 

Awards

Every child has a special gift that deserves recognition. Numerous awards will be presented, during school assemblies throughout the year, for a variety of activities covering all academic, social and moral development areas. In June, a formal awards day for grades 5-8 will be held at which scholarships and bursaries are awarded to students achieving personal excellence.

 

Homework

Parents should not do their child’s homework. Supervision of time and a check on the general appearance of written work should ordinarily be sufficient.

 

Outdoor Education

As part of our school’s outdoor education curriculum, certain grades will attend a camp for a couple of days. This experience ties into the classroom learning and is not optional.

 

Change Of Address

When changing your address or phone number, it is very important that you notify the school immediately. This information is vital in case of an emergency.

 

Telephone

If you must get in touch with your child, please phone the office and leave a message. It will be passed on to them.

 

Child Guidance Clinic

The Child Guidance Clinic is an educational support service agency which provides specialized help for school children in collaboration with school personnel teams. The Clinic operates within a school setting so that any student attending our school has access to their services free of charge. Services include:

  • Reading Clinicians
  • Psychiatrists
  • Speech/Language Pathologists
  • Community Workers
  • Psychologists
  • Audiologists
  • Social Workers

Should these services be deemed necessary by the teacher, we ask that parents be open and supportive to suggestions and recommendations.

 

Medications

Any prescribed medication to be administered during school hours shall only be permitted upon receipt of a written request and permission for administration from the student\’s parent/guardian.

Click here to download the required form (pdf format)

All medications must be in the original pharmacy labelled container, which clearly identifies the:

  • name of student
  • frequency of administration
  • name of prescribing physician
  • name of pharmacy
  • name of medication
  • date prescription was filled
  • dose

Further information regarding the administration of medication is available at the office.

 

Emergency Response and Fire Safety Plan

An Emergency Response Plan and Fire Safety Plan is reviewed regularily with the staff and rehearsed several times during the school year with the students. In the event of an evacuation, and the building was deemed unsafe to return to, all school personell would gather at the St. Josaphat Selo-Villa (114 McGregor Street) and parents would be notified.

 

 

STUDENT RULES & REGULATIONS:

 

Work Habits

Student\’s must have all necessary grade specific school supplies available at all times. They must be focused to learn in all classes, and make the most of their time in school. Students should take pride in their work, and do the best they can.

 

Arrival and Dismissal

Upon arrival, students proceed onto the school yard. Each class will form a line, on the east side of the school building, in order to proceed to the classroom in a quiet and orderly fashion through the back door. In situations where the weather is inclement, a sign will be posted at the back entrance and students then proceed directly to their classroom. At dismissal, all students proceed directly outside, without loitering in the entrance ways.

 

Defacing School Property

Deliberate defacement or destruction of the school\’s or another person\’s property is a serious offence. Students found to lack such respect for the school will be required to repair or replace the damaged property.

 

Respect For Self & Others

First and foremost each individual must respect themselves for the person they are. Further, repect for others feelings, safety and property is paramount. The following actions will not be tolerated: swearing and/or abusive language toward a member of our community, intimidating gestures, fighting, play fighting, or any action that threatens the safety of another person, stealing or damaging another person\’s property.

 

Respect For Authority

Students should recognize and accept the levels of authority within the school.

 

Serious Offenses

Possession of weapons and/or drugs is prohibited as is soliciting of goods and gambling.

 

Lunchroom Rules

Lunchroom times:

Grades 7 – 8 : 11:30 – 11:50
Grades K – 6 : 11:55 – 12:20
  • Walk in quietly
  • Get milk or juice from canteen
  • Sit down with feet under table
  • Keep your lunch in your own space
  • No sharing (allergy precaution) or taking other people\’s food.
  • Do not speak with food in your mouth
  • Speak with an “inside” voice
  • Clean area on and under table when done
  • Raise hand to get permission to leave (no earlier than 12:10)
  • Walk back to classroom
  • Put lunch kit away and get ready to go outside.
  • The microwave is off limits to students.

 

Uniforms

It is the student’s responsibility to be in a complete uniform during school hours and to take pride in their uniforms. Students are not allowed to change out of their uniform during the time they are at school except for Physical Education classes. Uniforms are to be the proper size, worn appropriately and to be neat and clean at all times. Black indoor footwear is required, separate from outdoor footwear. Shirts are to be tucked in.

Jewellery:
Girls may wear studs or earrings on earlobes only. Studs or earrings for boys are not acceptable. A small religious necklace, a simple ring and a watch may be worn.
Hair:
Hairstyles must be reasonable. No extreme styles or colors will be allowed. Hair accessories must be modest and blend with the school uniform. Hair must be kept clean and tidy. Boys hair must not be longer than collar length.
Make-up:
Clear nail polish and lip gloss only.

 

Field Trips

Students are expected to continue to follow school rules during field trips. They are also expected to follow any additional rules laid out by the site to be visited.

 

Morning Prayer & Announcements

Students are to be standing at their desks, quiet and attentive, as soon as the opening hymn for morning exercises begins. If they are somewhere else in the room at the time of the opening hymn, they are to immediately stop what they are doing and quietly proceed directly to their desks. Students should stand respectively and reverently during prayer and opening exercises.

 

Homework

All assignments handed in are to be completed neatly by the student and demonstrate a high level of effort. The assignment must be submitted on time according to the deadline set by the teacher. Any assignments not completed during school hours are expected to be finished at home. For grades 3-8, all homework and upcoming tests are to be recorded in the Student Agenda Book.

The Student Agenda Book:
  • must be brought to school on a daily basis.
  • must be kept up to date.
  • must be replaced within 24 hours if ever lost (available through the school office).
Homework is deemed incomplete if:
  • the student has only partially completed it.
  • the student left the work at home.
  • the assignments are done by a parent.

The only exceptions are serious illness or a family emergency in which case it must be accompanied by a parental note. An incident of incomplete homework will be recorded by the teacher and the student may not be entitled to the privileges enjoyed by the rest of the class (ex. field trips, school spirit activities, etc.).

 

Tests

Students must have all necessary supplies (eg. erasers, rulers, pens, pencils, etc.) available before beginning a test. Talking or communicating with another student during a testing situation is strictly prohibited, and will result in an automatic loss of marks. Students who miss a regularly scheduled test must be prepared to write the test on their first day back at school.

 

Textbooks

Students are issued textbooks at the beginning of September and are expected to take normal, good care of them. If a textbook is required to be taken home for homework, the student must return with it the following day. If a textbook is misused, defaced, or lost, the student is required to replace it at a replacement value set by the school. To ensure that students take care of their books, they should have a book bag.

 

Library Books

Resources signed out of the library are the responsibility of the borrower. They are to be returned on time and in good condition. Students will be expected to pay replacement cost for lost or destroyed books.

 

Off-Limits To Students

Students must enter and exit through the back entrance. The supply rooms, gymnasium, art room, resource room, library, computer lab, nurse\’s room, and waiting room under the steps are off limits to students unless there is supervision present or permission has been given. The front stairs are used only by the grade 7-8 students for lunch and Phys. Ed. classes. During the school day (from the time the students arrive at school until the time they are departing), students must remain on school property unless otherwise given permission by school personnel.

 

Hallway and Stairs

Under no circumstances should a student run anywhere within the school. For grade 7 and 8 students, loitering in the hallway, in the back landing, or outside near the classroom windows during the morning and lunch break is not permitted since the K – 6 classes are still in progress. By 11:50 A.M., grade 7 and 8 students should either be outside or in the computer room.

 

Fire Regulations

In the event of a fire or during a drill, students will follow exactly the plan posted in each classroom. The drills are to be carried out in complete silence. Fire drills are carried out several times during the year as required by City of Winnipeg, Fire Safety Policy.

 

Telephone

Students make calls only when absolutely necessary; otherwise they will be charged 25¢ a call.

 

Electronics

Students are not permitted to have in their possession during the school day any electronic devices. Electronic devices may include, but not limited to: smart phones, mp3 players, digital cameras, electronic gaming toys, etc.. These electronic devices are expensive and can be a distraction during the school day. These devices are better left at home.