Legal

At Immaculate Heart of Mary School, we are committed to transparency and responsible use of our website. This page outlines key information about how we operate online, including our Disclaimer, Privacy Policy, Cookie Policy, and Terms of Service.

We encourage you to take a moment to review these sections to better understand how we collect and protect information, how cookies are used, and the terms that apply to your use of our site.

If you have any questions or would like further clarification, please don’t hesitate to contact our office at ihms@ihms.mb.ca or by calling (204) 582-5698.

Privacy Policy

Last Updated: June 1, 2025

1. Who We Are

Our website address is: https://ihms.mb.ca.

2. Data Collection

We do not actively collect personal data from visitors beyond what WordPress and essential plugins require for operation.

Essential Data Processing

  • LiteSpeed Cache

    • Temporarily stores cached pages to improve performance.

    • May log anonymized visitor IPs for security (automatically purged).

  • Wordfence Security

    • Monitors login attempts and blocks malicious traffic.

    • Retains IP addresses of visitors for 30 days for security purposes.

  • ICS Calendar

    • Displays external calendars (Google/Microsoft/iCloud) via embedded links.

    • Does not store calendar data on our server.

Google Analytics

  • We use Google Analytics to analyze website traffic and improve user experience.

  • Google Analytics collects:

    • Anonymized IP addresses (via IP masking).

    • Browser/device information, pages visited, and time spent on the site.

    • Data is aggregated and not tied to individual users.

  • Google may use cookies for tracking (see Google’s Privacy Policy).

  • You can opt out via Google’s Opt-Out Tool or your browser settings.

YouTube Embedded Videos

  • Embedded YouTube videos may:

    • Use cookies to track viewing behavior (e.g., watched videos, preferences).

    • Collect data (IP address, device info) as if you visited YouTube directly.

  • YouTube’s use of data is governed by Google’s Privacy Policy (link).

  • To limit tracking, you may:

    • Disable cookies in your browser.

    • Watch videos in privacy-enhanced mode (if available).

Administrative Tools

  • LoginPress & WPBakery Page Builder

    • Used exclusively by administrators for site management; no visitor data collection.

  • UpdraftPlus Backups (if enabled)

    • Creates backups of site content (stored locally or on your chosen cloud service).

Embedded Content

Content embedded from other sites (e.g., YouTube videos) behaves as if you visited the source website. These third-party sites may collect data or use cookies.

CookieYes Consent Management

  • We use CookieYes to comply with privacy laws (e.g., GDPR, CCPA) by allowing visitors to:

    • Accept/reject non-essential cookies (e.g., analytics, embedded content).

    • Customize preferences via a cookie consent banner.

  • CookieYes may collect:

    • Anonymous user consent status (stored as a necessary cookie).

    • IP address (anonymized for geo-based compliance rules).

  • No personal data is stored beyond your cookie preferences.

  • To withdraw consent, clear cookies or revisit the banner.

3. Data Sharing

  • No visitor data is shared, except:

    • Security logs with Wordfence (IP addresses for threat prevention).

    • Backup data with UpdraftPlus storage providers (if configured).

    • Google Analytics data (anonymized) with Google for analytics purposes.

4. Data Retention

  • No visitor data is retained (since comments, accounts, and forms are disabled).

  • Administrator actions (e.g., login attempts) are logged for security purposes.

  • Google Analytics data is retained for 26 months (automatically deleted afterward).

5. Your Rights

  • As a visitor, no personal data is collected, so no requests for access or deletion are applicable.

  • Administrators may contact us for account-related inquiries.

  • For Google Analytics or YouTube data, refer to Google’s Privacy Tools (link).

6. Additional Notes

  • Cookies:

    • Necessary cookies (e.g., caching, security) are always active.

    • Optional cookies (e.g., Google Analytics, YouTube) require prior consent via CookieYes.

  • Consent Logs: CookieYes retains records of user consent for 12 months (to demonstrate compliance).
  • Opt-Out: Adjust cookie settings in your browser or use Google’s opt-out tools.

7. Changes to This Policy

We may update this policy to reflect technical or legal changes. Check the “Last Updated” date for revisions.

 

Disclaimer

Last Updated: June 1, 2025

While every effort is made to ensure the accuracy of information published on this website, Immaculate Heart of Mary School cannot guarantee that all content is current, complete, or error-free. In the event of any discrepancy between information contained on this website and official records maintained by the School’s administrative offices, the official records shall prevail and be deemed authoritative.

Immaculate Heart of Mary School reserves the right to modify, update, or remove website content at any time without prior notice. Visitors are encouraged to contact the Immaculate Heart of Mary School office to verify critical information regarding admissions, academic programs, schedules, fees, or other important matters.

We may update this policy to reflect technical or legal changes. Check the “Last Updated” date for revisions.

 

Cookie Policy

Last Updated: June 1, 2025

This policy explains how we use cookies and similar technologies on our website (https://ihms.mb.ca). By using our site, you consent to the following practices.

1. Essential Cookies

These cookies are necessary for the website to function and cannot be disabled.

Plugin/Purpose Function Duration
LiteSpeed Cache Page caching for performance Session/temporary
Wordfence Security Threat detection and prevention Up to 30 days
WordPress Admin Administrator login sessions 2 days (or 2 weeks if “Remember Me” is used)
CookieYes Stores your cookie consent preferences 12 months

2. Third-Party Cookies

These cookies are optional and require your prior consent (managed via CookieYes).

A. Google Analytics

  • Purpose: Tracks anonymized website traffic (e.g., page visits, device type).

  • Cookies Used: _ga, _gid, _gat_* (see Google’s full list).

  • Duration: Up to 2 years (automatically deleted afterward).

  • Opt-Out: Use Google’s Opt-Out Tool or disable cookies in CookieYes.

B. YouTube Embedded Videos

  • Purpose: Tracks video views, preferences, and may personalize recommendations.

  • Cookies Used: VISITOR_INFO1_LIVE, YSC, PREF (see YouTube’s policy).

  • Duration: Up to 2 years (unless cleared manually).

  • Note: Embedded videos behave as if you visited YouTube (Google’s Privacy Policy applies).

C. ICS Calendar

  • Embedded calendars (Google/Microsoft/iCloud) may set provider-controlled cookies.

3. Your Choices

You can manage cookies via:

  • CookieYes Banner: Revoke or adjust consent anytime using the pop-up tool.

  • Browser Settings: Block or delete cookies (may break essential features).

4. Changes to This Policy

We may update this policy to reflect technical or legal changes. Check the “Last Updated” date for revisions.

 

Terms of Service

Last Updated: June 1, 2025

1. Acceptance of Terms

By accessing https://ihms.mb.ca (the “Site”), you agree to these Terms. If you disagree, refrain from using the Site.

  • Updates: Continued use after changes constitutes acceptance.

  • Cookie Consent Clause: By using this Site, you consent to our use of cookies and similar technologies as described in our Cookie Policy.

2. Permitted Use

  • The Site provides informational content about Immaculate Heart of Mary School (events, programs, etc.).

  • All official school policies, dates, and fees are determined by the Immaculate Heart of Mary School office.

    • As stated in our Disclaimer, office records supersede website content.

3. Intellectual Property

  • Photos, logos, and text are owned by Immaculate Heart of Mary School or used with permission.

  • Student/media consent: Published photos/videos of students comply with the school’s internal consent policies.

  • Unauthorized reuse (e.g., copying student photos) is prohibited.

  • Embedded Content: YouTube videos and other third-party media are subject to their respective platforms’ terms (e.g., YouTube’s Terms).

4. User Responsibilities

You agree not to:

  • Use the Site for unlawful purposes or to harass others.

  • Abuse or disrupt the Site (e.g., spam, hacking, excessive automated requests/bots).

    • Violations may result in blocked access or legal action.

  • Misrepresent your identity or impersonate Immaculate Heart of Mary School staff.

5. External Links

  • The Site may link to or embed:

    • Third-party services (e.g., Google Analytics, YouTube, payment portals).

    • These services may collect data as described in our Privacy Policy. Immaculate Heart of Mary School does not control their tracking practices.

6. Limitation of Liability

  • Immaculate Heart of Mary School is not liable for:

    • Technical errors or outdated Site content.

    • Actions of linked third-party services.

    • Reliance on event dates/times without office verification (per Disclaimer).

7. Privacy

  • See our Privacy Policy for data practices.

  • Student data: No sensitive student information (e.g., grades) is published without consent.

  • Tracking Technologies: The Site uses Google Analytics, YouTube embeds, and CookieYes for functionality and analytics. By using the Site, you acknowledge these tools may process data as detailed in our Privacy Policy.

  • Consent: CookieYes allows you to manage non-essential tracking preferences.

8. Accessibility

  • Contact the Immaculate Heart of Mary School office for accessibility requests.

9. Governing Law

These Terms are governed by Manitoba, Canada law.

Terms of Use

Last Updated: June 1, 2025

1. Intellectual Property Rights

All content on this website (text, images, logos, videos, and documents) is:

  • Owned by Immaculate Heart of Mary School or its licensors.

  • Protected by copyright laws (©2025  Immaculate Heart of Mary School. All rights reserved).

  • Embedded Content: Third-party content (e.g., YouTube videos) remains the property of its respective owners and is subject to their terms (e.g., YouTube’s Terms of Service).

2. Permitted Use

You may:
– View/download materials for personal, non-commercial use.
– Share links to pages with attribution to Immaculate Heart of Mary School.

3. Prohibited Use

You may not:
– Redistribute, sell, or modify content for commercial purposes.
– Scrape, copy, or use bots to extract website content.
– Republish student/media photos without written permission.
– Circumvent cookie/tracking controls (e.g., disabling CookieYes to bypass consent requirements).

4. Requests for Permission

To request content use (e.g., press, partnerships):

  • Contact the Immaculate Heart of Mary School office

  • Include:

    • Specific content requested.

    • Intended use (e.g., publication, event).

5. Third-Party Services

This website uses third-party services (e.g., Google Analytics, YouTube) subject to their own terms. By using this site, you acknowledge these services may collect data as described in our Privacy Policy.

6. Violations

Unauthorized use may result in:

  • Legal action.

  • Termination of access to the website.

 

Contact Us

For questions regarding any of the above policies, please contact us here.

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